| Minutes of the Annual Parish Meeting of Marchwood Parish Council held in the Pine Room, Marchwood Village Hall on 19th May 2008.
Present:
Cllrs Mrs S Thery, D Hindle, K Petty, R Rowlands, A Shotter, F White,
R Vango-Fisher, M Saxby and G Walmsley.
In Attendance:
Mrs M Wathen (Clerk to the Council),
Mrs J Mansfield (RFO) and Mr A Lavington (AMF Supervisor).
Also Present:
1 member of the public and 1 member of the Press.
ELECTION OF CHAIRMAN & DECLARATIONS OF ACCEPTANCE OF OFFICE
1. RESOLVED: That Cllr A Shotter be elected as Chairman of the Council, to serve in office until the Annual Meeting in May 2009.
Cllr Shotter duly signed the Declaration of acceptance of office, which was formally witnessed by the Clerk.
CO-OPTION OF PARISH COUNCILLOR & DECLARATIONS OF ACCEPTANCE OF OFFICE
2. RESOLVED: That Kelvin Collins be elected as Parish Councillor.
Cllr Collins duly signed the Declaration of acceptance of office, which was formally witnessed by the Clerk.
ELECTION OF VICE-CHAIRMAN & DECLARATIONS OF ACCEPTANCE OF OFFICE
3. RESOLVED: That Cllr F White be elected as Vice-Chairman of the Council, to serve in office until the Annual Meeting in May 2009.
Cllr White duly signed the Declaration of acceptance of office, which was formally witnessed by the Clerk.
APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES 2008/09
4. RESOLVED: To appoint representatives for 2008/09 as follows:
Marchwood Community Association |
Cllr D Hindle |
Friends of Marchwood Senior Citizens |
Cllr R Vango-Fisher |
New Forest Associations of Local Councils |
Cllrs A Shotter & F White |
Public Transport Liaison Committee |
Cllr A Shotter |
Waterside Citizens Advice Bureau |
Cllr Mrs S Thery
(Cllr A Shotter alternative) |
Age Concern |
Cllr F White |
Village Traders |
Cllr R Rowlands |
New Forest Env. Protection Liaison Committee |
Cllrs Mrs A Hoare & F White |
New Forest Consultative Panel |
Cllr A Shotter |
Marchwood Youth Development Project |
Cllr K Petty |
Waterside Youth Steering Group |
Cllr M Saxby |
Energy Recovery Facility Panel |
Cllrs M Saxby & A Shotter |
Power Station Liaison |
Cllrs R Rowlands & K Collins |
Marchwood Twinning Association |
Cllr K Petty |
Waterside Heritage |
Cllr R Vango-Fisher |
Handy Trust |
Cllr Mrs A Hoare |
Marchwood Community Planning Group |
Cllr K Petty |
APPOINTMENT TO STANDING COMMITTEES
5. RESOLVED: That Standing Committees be appointed as follows:
a) Amenities:
Cllrs A Shotter, F White, K Collins, Mrs A Hoare, R Rowlands and M Saxby.
b) Planning:
Cllrs F White, M Saxby, D Hindle, K Petty, G Walmsley and Mrs S Thery.
c) Policy & Resources:
Cllrs A Shotter, F White, K Petty, D Hindle, R Rowlands and R Vango-Fisher.
APOLOGIES FOR ABSENCE
6. RESOLVED: Cllr Mrs A Hoare and County Councillor D Harrison. County Councillor Harrison attended from item 12.
PUBLIC PARTICIPATION
7. One member of the Press was present at this time in the meeting but declined to speak.
DECLARATIONS OF INTEREST
8. No declarations of interest were made.
CHAIRMAN’S REMARKS
9. The Chairman thanked Cllrs Petty and Rowlands for all of their hard work over the last year as Chairman and Vice-Chairman.
The Chairman thanked all of his fellow Councillors for electing him as Chairman and hoped that they could all continue the good work that has taken place over the last year.
MINUTES
10. RESOLVED: To confirm the minutes of the Parish Council meeting of 17th March 2008 and the Annual Parish meeting of 17th April 2008.
REPORT FROM HAMPSHIRE COUNTY COUNCILLOR
11. County Councillor D Harrison was not present at the meeting at this time. Cllr Harrison had however, sent his report which is attached as Appendix A.
REPORT FROM NEW FOREST DISTRICT COUNCILLORS
12. District Councillor Shotter reported that not much had happened in the last month that effected Marchwood except:
The contract for the repairs to the sea defence wall had now been signed and works are due to commence soon.
Bus service - Cllrs Mrs A Hoare and Shotter have met with Cllr Kendal and Thornber of Hampshire County Council to discuss the tender provision. They have requested that contingencies are written in case the tenders do not fulfil all of the service requirements. We should know the results of this process within the next 2-3 weeks.
COMMITTEE MINUTES
13. RESOLVED: To receive as follows:
Amenities: 14th April 2008.
Planning: 3rd March 2008.
7th April 2008.
6th May 2008.
Policy & Resources: 28th April 2008.
REPORTS OF REPRESENTATIVES TO OUTSIDE BODIES
14. Waterside Heritage:
Cllr Vango-Fisher reported a successful book sale had taken place.
15. New Forest Association of Local Councils:
Cllr Petty reported that New Milton had left this organisation. The last meeting had covered many interesting subjects including the use of google earth for planning applications, zig zag lines outside schools which are not covered by a Traffic Regulation orders and that NFDC had not discussed / consulted with Parish Councils on the Leaders plan.
16. Power Station Liaison:
Cllr Rowlands was unable to attend the meeting as it started too early.
17. New Forest Transport Forum:
Cllr Shotter reported that the meeting included a presentation from South West Trains, including the re-opening of the Waterside line. There was also a presentation from Hampshire County Council on the bus re-tendering process and the alterations to services that can be expected. This was followed by a discussion on the concessionary bus scheme.
CORRESPONDENCE
18. Dibden Allotments Charity:
Council representative on Charity Board. Mrs J Saxby’s tenure is coming to an end in June and they need to know who the representative will be after this date.
19. Mrs Judy Saxby: request that she remains the representative for the parish of Marchwood on the Dibden Allotments Charity.
RESOLVED: That Mrs Judy Saxby continue to represent Marchwood on the Dibden Allotments Charity Board for the next 4 years. The Clerk to write to the Charity and Mrs Saxby to inform them of the decision.
There being no further business the meeting closed at 2013.
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