Present:

Cllrs A Shotter (Chairman), Mrs S Thery, M Saxby, D Hindle, Mrs A Hoare, R Vango-Fisher, G Walmsley, K Petty, F White and K Collins.

In Attendance:

Mrs M Wathen (Clerk to the Council),
Mrs C Cockeram (Deputy Clerk to the Council),
Mr A Lavington (AMF Supervisor),
Mr A Stevens (Community Plan Co-ordinator)

Also Present:

County Councillor David Harrison and 4 members of the public.

Apologies for Absence:

20. Apologies for absence were received from Cllr R Rowlands, PC Andrew Smith, PCSO Matt Deakin and PCSO Ollie Hulse.

Public Participation

21. A gentleman from Old Magazine Close addressed the meeting and explained that the increase in the traffic along Normandy Way even at night was causing a deterioration to the quality of life for the people that live in that area of the village.

The roundabout at the entrance to the Industrial Park is too small and many vehicles just drive straight over it causing even more noise. The crossing to cross over Normandy Way is also dangerous as the traffic along this section of road is travelling too fast. Could screening be put up at the entrance to the Industrial Park to try and reduce some of the noise the residents are experiencing?

Parish council did object to the original planning application for the Industrial Park. Only a few of the companies on the park have restricted operating hours. Licences for HGV’s and trailers are issued by DVSO at Bristol and the parish council has no right to object to these.

A motion has been tabled at NDFC and at the NALC conference to change the primary legislation so that all neighbours, parish councils and district councils are consulted about these applications.

An application has been made to reduce the speed limit to 30mph along Normandy Way.

The parish council will arrange a site visit with HCC and County Councillor Harrison to look at the crossing on Normandy Way.

22. Members of the Marchwood Fete Committee reported that the fete had gone very well but had now become so successful that they needed more help. If no further assistance is forthcoming then the fete will no longer take place. Cllr White offered to sit on the Fete Committee.

23. No declarations of interest were made.

Chairman's Remarks

24. The Fete was very successful, the parish council are grateful for all of the effort that everyone put in. Personal thanks to Tony Lavington for all of the hours that he has put in and to colleagues Cllr Petty and Mrs Petty, Cllr White, Cllr Mrs Hoare, Cllr Walmsley and Cllr Vango-Fisher for assisting on the parish council stand.

Minutes

25. RESOLVED: To confirm the minutes of the Annual Meeting of the Parish Council held on 19th May 2008.

Report from Police, PCSO and ACSOs

26. Although PC Andrew Smith was absent from the meeting he did submit a report attached as Appendix A.

27. Cllr’s commented that it was nice to see PCSO’s Deakin and Hulse attend the Fete. However, they did raise concerns over the hours that the PCSO’s worked and asked if it could be highlighted that coverage was needed late at night on weekends, especially when the late night bus came through Marchwood.

Community Plan Update

28. Project activity programme and project status reports were circulated before the meeting. These are attached as appendices B and C. There are several projects that have not been started that need to be looked at.

29. Secondary footpaths around the village, it was decided to get a group of interested people together and to walk around the village so that these paths could be identified.

30. It was requested that an item be put on the next planning committee agenda to discuss the large pond at Bury Road and to see if this could be kept after the gravel excavation works are finished.

31. The steering group that was formed to prepare the community plan have requested that they keep on meeting after Alan Stevens has finished. It was agreed to hold 3 meetings per year.

32. Lorry ban

RESOLVED: That Cllrs Saxby and Walmsley would work with Alan Stevens to amend the current consultation document to make it easier to understand in layman’s terms and this would be approved at the next Planning Committee on 28th July 2008.

The full HCC document would however need to be available for residents to see. It was agreed to remove the requirement for email addresses and phone numbers from the response form.

It was also agreed that a Policy & Resources committee meeting would be held on 28th July 2008 to approve the spending of £1000 to cover the cost of producing the consultation leaflets.

It was also decided that the council would write to HCC requesting a noise survey to be conducted on Normandy Way for at least one month but not during the school holiday period.

33. Cllr’s passed a vote of thanks to Alan Stevens for all of the hard work he has done over the last two years.

Report from New Forest District Councillors

34. Cllr Mrs A Hoare, report attached at Appendix D. Cllr Hoare also reported that Marchwood Yacht Club needed to start mending Magazine A or NFDC would start taking enforcement action.

35. Cllr A Shotter’s report is attached at Appendix E.

Report from Hampshire County Councillor

36. County Councillor Harrison’s report is attached at Appendix F. It was recommended that the Clerk to the Council and Cllr Harrison work together over the Waste Transfer Station / old incinerator site problems.

Reports from Representatives to Outside Bodies

37. Waterside Heritage: Cllr Vango-Fisher’s report attached at Appendix G.

38. Marchwood Senior Citizens: Cllr Vango-Fisher’s report attached at Appendix G.

39. New Forest Consultative Panel: Cllr Shotter verbally reported that the Ramblers Association gave a presentation at the last meeting about Crown lands and streams.

40. New Forest Association of Local Councils: Cllr White reported that he had previously circulated notes from this meeting.

41. Age Concern: Cllr White reported that Age Concern is going to merge with Help the Aged.

42. Handy Trust: Cllr Mrs Hoare reported that negotiations were still taking place with Fawley Parish Council over the Service Level Agreement.

Committee Minutes

43. RESOLVED: To receive as follows:

Amenities: 19th May and 9th June 2008
Planning: 19th May and 2nd June 2008
Policy & Resources: 19th May and 23rd June 2008

Finance

44. RESOLVED:

a. To receive and approve accounts for April / May / June 2008 (Appendix H)

Receipts total: £114540.50 (includes £97337.00 precept)
Payments total: £73564.12

b. To receive the Annual Return – Statement of Accounts and Annual governance statement for year ended 31st March 2008 (Appendix I)

c. To record that arrangements have been made for the external audit to be completed and the Audit Commission return to be done in the prescribed manner.

d. To record that exercise of Electors Rights re. the accounts have been advertised as required for 14 days from 18th June 2008.

St Johns Drive – Hedge Cutting

45. RESOLVED: That the parish council would employ the services of Chris Penny to cut the hedge along the top and one side at a cost of £200 + Vat. This would be carried out twice a year.

Correspondence

46.
a. Waterside Heritage – granting of honorary corporate membership. Noted

b. Mrs B Allen – Thank you for her surprise Certificate of Appreciation. Noted.

c. The Rev. John Curtis – Thank you for his surprise Certificate of Appreciation. Noted.

d. Cllr Goff Beck – Thank you for his invitation to the very successful ‘Community Evening’. Noted.

e. Mr I Lawford – Thank you for his invitation to the Community Evening. Noted.

f. SLCC – 34th National Conference at Wokefield Park, Nr Reading. Noted but neither the Clerk nor Deputy Clerk are able to attend.

There being no further business the meeting closed at 2145.